For mission trips, pilgrimages and church group travel
Collect church and mission trip payments in one link
Sell traveler and leader packages, put every family on an automatic payment plan that ends before the agency's deadline, and get consent forms signed at checkout, so nobody's counting checks in the church office.
Free to use. Travelers pay one 6% fee on top, so the church keeps its full price.
- Collected by organizers
- $50M+
- Trip organizers
- 2,000+
- Travelers booked
- 50,000+
- Currencies: USD, GBP, EUR
- 3
Youth missions, medical teams, pilgrimages and church group trips run on the same SquadTrip as every other kind of group trip: these are SquadTrip's figures as of October 2026.
What SquadTrip does for church trips
SquadTrip is a booking and payment page for church trips. Youth pastors, mission coordinators and trip committees use it to sell traveler and leader packages, take a deposit with automatic monthly payments that finish before the sending agency's or tour operator's deadline, handle fundraising with a lower price or a sponsor code, and get consent, medical and passport details signed at checkout.
Families and congregants book and pay on their phone. The coordinator sees who has paid, who has signed and who still owes on one dashboard, and the money goes to the Stripe account connected to the trip, which can be the church's. SquadTrip is free to use; travelers pay a 6% fee on top of the price.
Which trip are you running?
A youth mission trip
Students raising money, families paying monthly, forms from every parent.
Read moreA medical mission team
Flights to book on a date, licenses and waivers to collect, a team paid in full.
Read moreA Holy Land pilgrimage
Forty congregants, many older, paying over a year without an app.
Read more
Church trips outgrow the office clipboard
Thirty travelers, three kinds of payment, a stack of forms and one deadline from the agency.
Checks clipped to a clipboard in the church office
Cards charged on the date; receipts by email.
Fundraising, sponsors and family payments in one spreadsheet
One balance per traveler. Fundraising lowers the price.
Forms still missing weeks before the trip
Signed at checkout. No form, no booking.
The agency's deadline lands before families have paid
Plans end on your date, before the agency's.
How it works
From the agency's packet to a paid-up team in three steps
- 1
Upload the packet
The itinerary, cost sheet or brochure. The AI builds the trip page with packages, prices, a plan and the day-by-day. Nothing goes live until you publish.
- 2
Set packages, forms and the plan
Student, adult and leader prices, the consent and medical forms, passport details, and a last payment date before the agency's deadline.
- 3
Share one link
In the bulletin, at youth group, in the church app. Travelers pay on schedule and you track everyone on one dashboard.
Built for church trips
Everything a mission team needs
Traveler and leader packages
Each with its own price and spots.
Payment plans families can keep up with
A deposit at sign-up, then monthly payments that end on your date.
Consent, medical and passport details at checkout
Required before anyone can book. Signed PDFs to download.
Fundraising and sponsor prices
A lower package after a fundraiser, a one-use code for a sponsored spot.
Rooming lists that build themselves
Roommates join with a room link. Export it for the guesthouse.
A waitlist when the team fills
Families join it on the trip page instead of calling the church office.
- Group chat Packing lists and meeting times in one place.
- Co-leaders as team members Share the dashboard with the treasurer and other leaders.
- Buy now, pay later For US families, 4% to the family; you're paid in full.
- Paid to the church's own Stripe Daily or weekly payouts.
Paid up before the agency's deadline
Sending agencies, tour operators and airlines want their money weeks before the team travels. Set the last payment date once and every traveler's plan ends before it.
- Nov 15Deposit at sign-up$250
- Dec 1Payment 1$270
- Feb 1Payments 2 and 3$540
- Apr 1Payments 4 and 5$540
- May 15Final team payment due to the agency
- Jul 10The team leaves for Guatemala
See who's paid, who's signed and who's behind
Every traveler shows their package, forms and what's left to pay, updated as payments land. Export the list when the agency, the airline or the treasurer asks for it.
- Who's paid, who's on a plan and who's behind
- Every family's signed forms, ready to download
- Students, leaders and rooms counted as families book
Fundraising, sponsors and the board report
Families, fundraisers and sponsors, on one balance
Church trips are paid for three ways at once. Two ways to handle it without a spreadsheet, and one file for the board.
Let fundraising lower the price
- A second package priced at what's left after a group fundraiser, next to the full price
- A one-use 100%-off code for a traveler whose trip is fully sponsored, so they still book and sign at a $0 checkout
The board report
For the board or finance committee: export every payment, refund and balance from the dashboard. It answers “where is the mission trip money” in one file.
Mission trip support letter template · How churches collect trip payments
How much does a mission trip cost per person?
There's no standard price: the cost per person is the trip's total budget divided by the travelers who pay. In our mission trip cost guide, a 12-person, 8-day team comes to about $1,815 per person, and airfare is the biggest single line. Where yours lands depends on:
- Flights, and how far the team flies
- Lodging and meals from your host or agency, per day
- Project materials, translators and in-country transport
- Whether leaders' places are spread across the paying travelers
- Travel insurance and a buffer for the unexpected
Put the total on one page, take a deposit at sign-up, and let fundraising lower what each family owes.
The church trip year
When to open sign-ups, and when the money is due
Most churches announce a summer trip in the fall. Here's how the year usually runs.
Fall
Announce and sign up
The link goes out at youth group or in the bulletin. A deposit holds each spot; forms are signed at checkout.
Winter
Monthly payments and fundraising
Plans charge on their own. Fundraising lowers what's left.
Spring
The agency deadline
The last payment lands before it; export the roster.
Summer
Trip season
Most mission trips leave June through August.
After
Refunds and the report
Refunds under your policy, and the report for the finance committee.
Where church groups travel
Where is your team going?
Common mission and pilgrimage destinations, and what usually goes in the package.
Spring break and summer
Dominican Republic
Youth groups and family teams
What churches book: Guesthouse, meals, in-country transport, project materials and a beach day to close the week.
Summer
Guatemala
Youth, medical and construction teams
What churches book: Lodging in Antigua or a host village, meals, a translator, the bus, and clinic or build supplies.
Summer and January
Honduras
Medical and construction teams
What churches book: Mission-house lodging, meals, translators, ground transport and clinic supplies.
Summer
Kenya
Adult and medical teams, often with a partner church
What churches book: Guesthouse, meals, drivers, and often a safari day after the work week.
Spring and fall
Israel and Jordan
Pastor-led congregation tours
What churches book: Hotels, a licensed guide, the coach, entrance fees, and Petra on the Jordan leg.
Spring and fall
Greece and Turkey
Congregation tours in the footsteps of Paul
What churches book: Hotels, a guide, a coach or a cruise between the sites, Ephesus and Corinth.
Summer and spring break
Domestic service trips
Youth groups by van, to Appalachia or the Gulf Coast
What churches book: Church-floor or camp lodging, meals, work-site supplies and the van rental.
SquadTrip vs checks and a spreadsheet vs church management software
How churches usually collect trip money, side by side.
| What you need | SquadTrip | Checks, cash and a spreadsheet | Church management software |
|---|---|---|---|
| Deposit, then a payment plan | Charged automatically on your dates | Each family sends each payment by hand | Donations and event registration; plans vary |
| Student and leader prices | A package for each, with its own spots | Separate amounts to track by name | Separate registration options |
| Consent, medical and passport details | Required at checkout; signed PDFs to download | Paper forms collected after church | Registration forms; signatures vary |
| Rooming list | Rooms with spots; roommates join with a link | A sheet you rebuild every week | Rooms vary; usually not built for trips |
| Who's paid, at a glance | Live dashboard per traveler and package | A spreadsheet you keep current | Giving reports, not trip balances |
| Your own trip and price | Yes: you set the trip, the price and the dates | Yes | Yes |
| Cost to you | Free to use; travelers pay 6% on top | Free, plus a lot of evenings | A monthly subscription, plus card fees |
Comparing church trip tools? Read church group trip software compared.
The bulletin insert
Sunday's bulletin, in one link
Put the link on the bulletin insert, the announcement slide and the church app. Families scan it in the pew, pick a package, sign the forms and pay the deposit before the service ends.
- Dates, prices and the payment plan on one page
- Consent, medical and passport details at checkout
- Questions answered in the trip's group chat, not the church office
Free to use. Travelers pay 6% on top.
On a $1,600 package the family pays $1,696 and the church keeps the full $1,600. Card fees are included. No monthly fee unless you want Premium.
See pricingChurch trip questions, answered
What youth pastors, mission coordinators and trip committees ask before they move trip payments off checks and spreadsheets.
What's the best way to collect money for a church mission trip?
Put the trip on one booking page with a deposit and an automatic monthly plan that ends before the agency's deadline. Consent and medical forms are signed at checkout, and every traveler's balance shows on one dashboard. SquadTrip does this for free; travelers pay a 6% fee on top.
Can families pay for a mission trip in monthly installments?
Yes. You set the deposit, the number of payments and the last payment date. Cards are charged automatically, with an email reminder five days before each payment.
How do fundraising and sponsors work?
Add a second package priced at what's left after a group fundraiser, and move students to it as they qualify. For a fully sponsored traveler, create a one-use 100%-off code, so they still book and sign at a $0 checkout. Ask your treasurer before crediting money a student raises, or a gift earmarked for one student, to that student's balance: for a nonprofit that can be a private-benefit issue. Mission trip support letter template.
Can we collect consent forms, medical forms and passport details at checkout?
Yes. Forms and waivers are required and signed at checkout, and passport details can be required questions. Signed PDFs download from the dashboard.
Does the money go to the church?
It goes to the Stripe account connected to the trip, which can be the church's. Payouts are daily or weekly, before the agency's payment is due.
Can other leaders help manage the trip?
Yes. Add co-leaders and the church treasurer as team members, and they see the same dashboard.
What happens if a family misses a payment?
SquadTrip retries the card, emails the family and flags it on your dashboard. They can update their card from their own account, and you can add an optional late fee.
What happens when the team is full?
A waitlist opens on the trip page. When a spot opens, you offer it to the next person on the list.
How do refunds work when someone withdraws?
Your refund policy is agreed at checkout. Issue a full or partial refund from the traveler's page; it reaches them in 5 to 10 business days and shows on your dashboard.
Can a church run several trips a year from one account?
Yes. Each trip gets its own page, packages and plan, and all of them sit on one dashboard: the youth trip, the medical team and the pilgrimage.
What does SquadTrip cost for a church trip?
Nothing to use. Travelers pay one 6% fee on top of the price. On a $1,600 package the family pays $1,696 and the church keeps the full $1,600. No monthly fee unless you want Premium.
Guides for church trip leaders
Plan and budget
Choose your tools
Your trip page, live before Sunday
Upload the agency's packet, set your packages and send one link. Free to use: travelers pay one 6% fee on top.
Running trips for several ministries? Talk to us and we'll help you set them up.
Photos on Unsplash by Anderson Schmig, Clovis Castaneda, Robin Canfield, Rodrigo Escalante, D-Fotografia Honduras, Steve Enoch, Nicolas Jehly, Constantinos Kollias, Sean Foster.