For medical mission coordinators
Book the flights on schedule, not when the last payment clears.
Build every volunteer's plan backward from your ticketing date. Late joiners get a schedule that ends the same day. Licenses and waivers arrive with the booking.
Free to use. Volunteers pay one 6% fee on top, so the organization keeps the full price.
What this page is for
Airfare for a medical team is the biggest check the coordinator writes, and it can't be written until the team is paid up. One volunteer behind on payments holds up everyone's tickets. SquadTrip sets every plan to end before the ticketing date, recalculates for volunteers who join late, collects licenses and waivers at checkout, and shows the coordinator who's paid in full.
Twenty volunteers, one ticketing date, and a group fare that expires.
The fare hold expires before everyone pays
Every plan ends before ticketing. You book with money in the account.
Late joiners don't fit the payment schedule
Late joiners get a plan recalculated to end on the same date.
Credentials arrive in a dozen emails
License details and vaccination status are required questions at checkout; the waiver is signed there too.
The board wants the numbers, again
Export every payment for the board or the auditor.
How it works
How it works for a mission team
- 1
Upload your trip packet.
The AI builds the page with medical and non-medical packages, the itinerary and a plan. Add required questions for license number and expiry, plus the liability waiver.
- 2
Set the last payment date before ticketing.
If you ticket January 10, end the plan January 1. Every volunteer's schedule, including anyone who joins in December, finishes by then.
- 3
Share one link with the team.
Volunteers book, sign and pay the deposit. The rest charges monthly, and you see who's paid in full.
Built for a clinical team
What a medical team needs that a tour doesn't
Credentials at checkout
License number and expiry, vaccination status and emergency contact as required questions, plus the signed liability waiver. No answers, no booking. Volunteers send a copy of the license itself to the coordinator; it isn't uploaded to SquadTrip.
Medical and non-medical packages
Different prices and spots for clinicians and support volunteers.
Co-coordinators as team members
The medical director and the logistics lead both see the dashboard.
Group chat for the team
Packing lists, formulary questions and airport meeting times in one place.
Paid up before ticketing
The whole team, and the nurse who joined in December, finish on January 1. Tickets go out January 10.
Jan 1 · last payment · ticketing Jan 10
See who's paid in full
Paid, on plan, behind. Documents in or missing. Export for the board, the sending agency or the auditor.
SquadTrip in numbers
- $50M+ collected by organizers on SquadTrip
- 2,000+ trip organizers
- 50,000+ travelers booked
Read next
Mission team questions, answered
How do I make sure everyone pays before we book flights?
Set your plan's last payment date before your ticketing date. Every volunteer, including late joiners, finishes by then.
What if a volunteer joins the team late?
Their schedule is recalculated over the time left, so they still finish on your date.
Can we require a license or certification at booking?
You can require the license number, type and expiry as questions at checkout, alongside the signed waiver. SquadTrip doesn't store a copy of the license file itself; collect that separately.
How do I see who's behind?
The dashboard shows each volunteer's payment status and documents, and you can export it.
Can we price clinicians and support volunteers differently?
Yes. Each is its own package with its own price and spots.
Does the money go to our nonprofit?
To the Stripe account connected to the trip. Payouts are daily or weekly.
What does it cost?
Nothing to use. Volunteers pay one 6% fee on top. On a $2,400 package a volunteer pays $2,544 and the organization receives $2,400.
Set up your team's payments before the fare hold expires.
Upload the packet, end the plan before ticketing and share one link. Free to use. Volunteers pay one 6% fee on top.
Photos on Unsplash by Elianna Gill, mana5280.