Collect Traveler Details at Booking, Not the Night Before

Build custom registration forms that capture passport info, dietary needs, emergency contacts, and anything else you need. All data is organized on your dashboard and ready to export.

dashboard.squadtrip.com/trips/traveler-info
4
Travelers
16
Collected
20
Total
Traveler Info80% collected
TravelerPaidStatusNext
NWNicole W.Complete-
RSRicky S.Complete-
AJAaliyah J.PartialPartialJun 1
MTMike T.MissingPendingJun 1
Traveler registration
Build your registration formSee how it works →

Scrambling for Passport Numbers at the Last Minute Is Not a Plan

Hotels need rooming lists. Airlines need legal names. You need emergency contacts. Getting this info from 20 travelers via text message is a nightmare.

🛂
0%
Of travelers submit passport details late or incorrectly
📱
0+
Messages exchanged per trip collecting traveler info
❗
0 travelers
Per trip arrive without providing required documents
📋
0 hours
Spent manually compiling rooming and flight lists

Based on feedback from organizers running group trips of 15 or more travelers

See a better way

Custom Forms That Capture Exactly What You Need

Start with built-in fields like legal name, date of birth, phone number, and passport info. Then add any custom fields your trip requires, from dietary restrictions and T-shirt sizes to roommate preferences and medical conditions. Use dropdowns, text fields, checkboxes, date pickers, or file uploads for passport photos and travel documents.

🛂Passport and ID fields
🍽️Dietary restriction options
🏨Roommate preference matching
📎File upload for documents

“I used to spend days collecting traveler info over text. Now it's all captured during booking and I can export it whenever I need it.”

— Andrew Bennett, Passport Society
Build your form →
squadtrip.com/book/registration-preview

Registration Preview

Traveler Information Form

Required Fields
Full Legal NamePassport NumberDate of BirthEmergency Contact
Itinerary
Step 1Personal Details
Step 2Travel Documents
Step 3Preferences
View full itinerary →
Total
or pay in 3 installments

All Traveler Data in One Place

Every piece of information your travelers submit is organized on your dashboard. View individual traveler profiles or see a bird's-eye view of completion status across the whole group. Quickly identify who still needs to submit their details and send a targeted reminder in one click. No more searching through email threads or text conversations for a single passport number.

📊Completion status at a glance
👤Individual traveler profiles
📩One-click reminders for missing info
🔍Search and filter by any field
Organizers using SquadTrip registration forms collect 95% of traveler details before the first payment is due.
See the traveler dashboard →
dashboard.squadtrip.com/trips/traveler-roster
4
Travelers
22
Collected
28
Total
Traveler Roster79% collected
TravelerPaidStatusNext
KPKim P.All fields complete-
JRJamal R.All fields complete-
SDSara D.Missing passportPartialJun 1
WLWill L.Not startedPendingJun 1

Export-Ready Data for Hotels, Airlines, and Vendors

When it's time to share rooming lists with the hotel, flight manifests with the airline, or dietary requirements with the caterer, export everything in one click. SquadTrip generates clean CSV files organized exactly how vendors need them. No more manually typing names into spreadsheets or reformatting data from screenshots.

📤One-click CSV export
🏨Hotel rooming list format
✈️Airline manifest format
📄PDF export for records
Start collecting info →
dashboard.squadtrip.com/trips/export-center
3
Travelers
28
Collected
28
Total
Export Center100% collected
TravelerPaidStatusNext
RLRooming List28 travelers-
FMFlight Manifest28 travelers-
DRDietary Report28 travelers-

Frequently Asked Questions

You can collect any information you need, including full legal names, passport numbers, dates of birth, dietary restrictions, emergency contacts, T-shirt sizes, roommate preferences, medical conditions, and any custom field you create.
Registration forms are part of the booking flow. Travelers fill in their details when they book and pay. You can also set forms to be completed after booking if you prefer to collect certain details closer to departure.
Yes. SquadTrip provides common fields like name, email, phone, and passport number as defaults. You can add unlimited custom fields including text inputs, dropdowns, checkboxes, date pickers, and file upload fields for documents like passport copies.
Yes. All traveler registration data can be exported to CSV or PDF. This is useful for sharing rooming lists with hotels, flight manifests with airlines, or dietary requirements with caterers.
All data is encrypted in transit and at rest. SquadTrip follows industry-standard security practices to protect sensitive information like passport numbers and personal details. You control who on your team has access to traveler data.

Get Traveler Info Collected and Organized

Build registration forms that work. Free to start, no credit card required.

Create your registration formSee how it works