Collect Signed Waivers and Contracts Before Anyone Boards

Upload your documents, attach them to a trip, and let travelers sign electronically during booking. No printing, no scanning, no chasing signatures the night before departure.

dashboard.squadtrip.com/trips/waiver-tracking
4
Travelers
18
Collected
24
Total
Waiver Tracking75% collected
TravelerPaidStatusNext
MCMaria C.Signed-
DKDerek K.Signed-
LTLaura T.PendingPendingJun 1
JPJames P.PendingPendingJun 1
E-sign documents
Set up e-sign docsSee how it works →

Unsigned Documents Are a Liability Waiting to Happen

Every unsigned waiver is a risk you're carrying. Every missing contract is a conversation you'll have to have at the worst possible time.

📄
0%
Of group travelers show up without signed waivers
⏰
0+ hrs
Spent collecting signatures for a 20-person trip
🖨️
0%
Of organizers still rely on print-and-scan for signatures
⚠️
0 in 4
Organizers face liability issues from missing docs

Based on data from group travel organizers and event planners

Eliminate the risk

Require Signatures During the Booking Flow

Attach waivers, contracts, or agreements directly to your trip's checkout page. When a traveler books, they must review and sign each required document before completing their payment. By the time they've paid, you already have their signature on file. No separate emails, no follow-ups, no gaps in your records.

✅Required before payment completes
📑Multiple documents per trip
📱Sign from any device
⚡Under 2 minutes to complete

“We used to chase waivers for weeks after people booked. Now we get every signature at checkout. It's one less thing to worry about.”

— Collin D. Williams, Jr., CDE Antigua
Attach your first document →
dashboard.squadtrip.com/trips/costa-rica-adventure
4
Travelers
14
Collected
18
Total
Costa Rica Adventure78% collected
TravelerPaidStatusNext
ARAisha R.Signed-
BNBrian N.Signed-
CWCarla W.Signed-
DMDavid M.UnsignedPendingJun 1

Track Every Signature From Your Dashboard

See exactly who has signed and who hasn't across all your trip documents. Your dashboard shows the signature status for each traveler, so you always know where things stand. Filter by unsigned travelers and send a one-click reminder to get the last few signatures collected without writing a single email yourself.

📊Real-time signature tracking
🔍Filter by signing status
📩One-click reminder emails
🔔Auto-reminders for unsigned docs
Organizers using required e-sign at checkout achieve a 98% signature completion rate before departure.
See the tracking dashboard →
mail.google.com

Secure Storage and Instant Downloads

Every signed document is stored securely in your SquadTrip account with a full audit trail. Each signature includes a timestamp, IP address, and unique identifier for legal compliance. Download individual signed PDFs whenever you need them, or export all signed documents for a trip in one bulk download. Your records are always organized and accessible.

🔒Encrypted document storage
📥Individual PDF downloads
📦Bulk export per trip
🕵️Full audit trail per signature
Upload your documents →
dashboard.squadtrip.com/trips/document-archive
3
Travelers
142
Collected
142
Total
Document Archive100% collected
TravelerPaidStatusNext
WVWaivers48 signed-
TCTravel Contracts48 signed-
HDHealth Decl.46 signed-

Frequently Asked Questions

You can upload any document that needs a signature, including liability waivers, travel agreements, terms and conditions, cancellation policies, health declarations, or custom contracts. Upload a PDF and SquadTrip handles the signing flow.
Yes. SquadTrip's e-signatures comply with the ESIGN Act and UETA, making them legally enforceable in the United States. Each signed document includes a timestamp, the signer's IP address, and a unique signature ID for your records.
Travelers receive an email with a direct link to review and sign. They can read the full document, type or draw their signature, and submit it from any device. The entire process takes under two minutes.
Yes. You can set documents as required during the booking flow, so travelers must sign before completing their payment. This ensures you have every signature collected before the trip without chasing anyone down later.
Your dashboard shows the signature status for every traveler on every document. You can filter by unsigned travelers and send reminder emails with one click. Automatic reminders can also be enabled to follow up without any manual effort.
Yes. Every signed document is stored securely in your SquadTrip account. You can download individual signed PDFs or export all signatures for a trip in bulk at any time.

Protect Your Trips With Signed Documents

Collect every waiver and contract before departure. Free to start, no credit card required.

Set up e-sign todaySee how it works